The Opportunity

Waytobill is entering an exciting growth phase, and we are looking for a highly capable operator who can take ownership of our internal operations and execution engine. This role is designed to relieve the Founder & CEO from day-to-day operational activities, enabling greater focus on commercial growth, sales, and strategic partnerships.

You will be a central figure in the company — ensuring that finance, compliance, vendors, internal processes, and key projects run efficiently and professionally in a regulated fintech environment.

This is an ideal role for someone who thrives in fast-paced scale-up environments, enjoys building structure from scratch, and wants broad responsibility with direct impact.

Role Mission

Build and run a world-class operational backbone for Waytobill, ensuring scalable processes, strong control, and smooth execution across finance, compliance, partnerships, and internal operations.

Key Responsibilities

Finance & Business Control

• Own relationship with outsourced accounting partners across multiple markets

• Manage monthly forecasting, budgeting, follow-up, and financial reporting

• Support CEO with cash planning, board reporting, and financial insights

• Ensure finance operations are scalable, accurate, and timely

Compliance & Regulatory Coordination

• Own day-to-day management of outsourced compliance partners

• Coordinate remediation and follow-up from audits, controls, and first-line compliance activities

• Ensure internal processes meet standards expected in a regulated fintech environment

• Drive operational readiness as regulatory requirements evolve

Vendor & Strategic Partner Management

• Manage commercial and operational relationships with partner banks, card schemes and key vendors

• Negotiate agreements, pricing, SLAs, and service improvements

• Ensure vendor ecosystem supports growth, resilience, and cost efficiency

Process Design & Automation

• Build internal processes from scratch where none exist

• Identify inefficiencies and automate workflows using modern tools

• Create documentation, ownership structures, and scalable operating rhythms

• Bring order, clarity, and repeatability to a growing business

Cross-Functional Operations & Projects

• Act as internal project manager for strategic initiatives

• Drive implementation of new systems, launches, and operational changes

• Solve day-to-day operational issues quickly and pragmatically

• Become the “go-to executor” who gets important things done

Sales Operations Support

• Own CRM hygiene, pipeline reporting, and commercial dashboards

• Improve prospecting workflows and commercial tooling

• Support CCO and sales team with behind-the-scenes enablement

• Increase overall sales productivity through operational excellence

Who You Are

Experience

• Proven track record in a high-growth startup or scale-up environment

• Experience from fintech, payments, SaaS, or another regulated technology business strongly preferred

• Experience managing external providers (finance, legal, compliance, vendors)

• Used to operating close to founders / senior leadership

Skills

• Strong analytical skills with commercial understanding

• Excellent project management and execution capability

• Structured, detail-oriented, and highly reliable

• Strong stakeholder management across internal and external parties

• Comfortable handling ambiguity and solving problems independently

• Strong systems mindset and interest in automation

Mindset

• Builder mindset — you create scalable solutions rather than maintain broken legacy structures

• Hands-on and pragmatic

• High ownership and accountability

• Low ego, high output

• Enjoys pace, change, and responsibility

Education

Likely degree in:

• Economics / Finance

• Law

• Business Administration

• Or equivalent relevant background

Location: Stockholm, Remote

Reports to: CEO